Request for Proposals (RFP) for Expanded Learning Opportunities in Palm Beach County

Prime Time Palm Beach County is seeking, through a Request for Proposals, expanded learning opportunity (ELO) providers for Prime Time's 2025-2026 fiscal year beginning October 1, 2025. If funding is available, awarded contracts will be renewable for two additional years, pending ELO providers meet contract deliverables.

Here’s what you need to know:

Stay Informed: Ensure you're subscribed to Prime Time email communication to receive all RFP notifications.

Availability: The RFP will be accessible in February 2025 on the Prime Time website.

Q&A: Questions will be accepted after RFP is released with answers posted on the Prime Time website.

Review Process: The proposal review committee will evaluate, verify and score submissions.

Notification: Proposers will receive funding decisions via formal email by September 2025.

IMPORTANT:
Proposers must have the administrative capacity and overall infrastructure to successfully implement high-quality expanded learning opportunities or trainings in accordance with the proposed budget and deliverables.

Specifically, proposers must:

• Be a nonprofit organization, local government agency or a for-profit entity.
• Nonprofit organizations must provide a copy of their original IRS determination letter.
• For-profit entities must provide proof of liability insurance as well as written assurance that no profits will be realized as a result of a contract based on the proposal submitted in response to this RFP.
• Have at least two (2) years’ experience within the last five (5) years in providing similar services;
• Have strong organizational capacity and proven fiscal capability as demonstrated by clean, independent audit reports and/or financial statements with a Form 990 for the previous fiscal year;
• Have the financial capacity to operate on a reimbursement basis;
• Employ knowledgeable staff who demonstrate strong skills to engage children, youth and practitioners, who can effectively deliver challenging, age-appropriate, and skill-level appropriate programming content to children and youth and/or program staff.